Google has taken a new step in integrating its artificial intelligence into its productivity services with Gemini, which can now automatically suggest the best meeting times in Google Calendar.
At the moment, this feature is available only in the web version and is rolling out to Google Workspace subscribers on the Business Standard and Plus, Enterprise Standard and Plus plans, as well as the Google AI Pro add-on for Education.
The operation is simple: when creating an event and adding guests from a computera drop-down menu called “Suggested times” will appear. When selecting it, Gemini analyzes the availability of all participants, their work schedules and possible conflicts to generate a list of options that really works. If the first suggestions do not fit, users can access more alternatives until a suitable time is found.
Additionally, Google has included a feature that helps organizers avoid endless email exchanges. If multiple guests decline the invitation, A banner will appear within the event indicating an alternative time when everyone is available. This simplifies meeting coordination and reduces wasted time.
Google also warns that the function may not appear in certain circumstances. This way it will not offer suggestions for events lasting more than eight hours, meetings with a very large number of participants or dates in the past. Still, for most daily encounters, this tool promises to save time and improve productivity.
With this update, Google reinforces its strategy of including artificial intelligence in its classic services, in this case making it easier to coordinate meetings and manage schedules.